Compliance work sits at the heart of every bookkeeping and accounting practice. Whether it’s preparing VAT Returns, producing management accounts, or completing year end reviews and reports, these tasks are critical – but they’re also repetitive, time-pressured, and often spread across multiple tools, checklists, and team members.
We’re excited to announce Xenon Systemise, a major new feature within Xenon Connect, designed to fundamentally improve how bookkeeping and accounting teams complete, review, and manage their compliance workflows.
Sitting in harmony alongside your existing practice management solution, Xenon Systemise is more than a checklist. It’s a workflow system built around real bookkeeping data, giving practices consistency in how work is done, visibility over progress, and confidence that nothing important has been missed.
The Challenge with Traditional Compliance Workflows
Most practices already have “processes” in place – but in reality, those processes often live in a mix of:
Static checklists
Spreadsheets
Emails, WhatsApp and Slack messages
Individual team members’ heads
The result? Inconsistent work, limited visibility, and unnecessary risk…
Two people can complete the same task in completely different ways.
Reviewers don’t always know what was actually checked.
Managers struggle to see how work is progressing across the practice.
Compliance tasks can quietly drift towards deadlines without anyone realising until it’s too late.
Xenon Systemise was built to solve these exact problems.
What Is Xenon Systemise?
Xenon Systemise is a structured workflow tool inside Xenon Connect that guides bookkeepers and accountants through the practical steps required to complete and review compliance tasks.
Each task, for example, a VAT Return or a set of management accounts – is broken down into a clear, step-by-step workflow. These steps aren’t just generic tick boxes. They can be directly linked to:
- Xenon Connect’s existing automated data checks
- In-task bookkeeping review popups (such as highest value supplier bills during the period)
- File upload attachments and supporting documents
- External guidance or reference links
This means the workflow is powered by the actual bookkeeping data, not separate from it.
Real-Time Progress and Practice-Level Visibility
Knowing what needs to be done is only half the challenge. Knowing where things are up to is just as important.
Xenon Systemise provides real-time visibility into task progress, including:
A live progress percentage for each task
An indicator showing elapsed time since the end of the task period
A clear view of how close the task is to its deadline
We’ve also introduced a “beat the clock” metric, which shows whether progress so far is ahead of or behind the expected timeline. This gives teams and managers an immediate visual signal – long before a deadline is missed.
At a practice level, this means fewer surprises, better capacity planning, and more informed conversations with clients.
Consistency Without Turning Work into a Tick-Box Exercise
One of the biggest frustrations with traditional workflow tools is that they can feel disconnected from the real work. You tick boxes, but the actual bookkeeping lives somewhere else.
Xenon Systemise is different.
Because each workflow step can surface live data checks and bookkeeping data review insights directly from Xenon Connect, teams aren’t just confirming that a step was “done” – they’re actively reviewing the underlying data as part of the process.
This helps firms:
Deliver consistent outcomes across the team
Maintain professional judgement, not replace it
Reduce risk without adding unnecessary admin
It’s structure with substance.
Designed for Practices of All Sizes
Whether you’re a sole practitioner or a growing multi-staff firm, Xenon Systemise adapts to the way you work.
Smaller teams benefit from clear structure, reduced cognitive load, and easier reviews
Larger teams gain consistency, oversight, and scalable processes
Managers and partners get real-time insight without micromanaging
A Big Step Forward for Compliance Work
Xenon Systemise represents a major step forward in how compliance work is managed and delivered.
By combining structured workflows with live bookkeeping data, it helps practices move away from fragmented processes and towards a more confident, consistent, and transparent way of working.
This is just the beginning. We’re excited to continue building on Xenon Systemise and working closely with our partners to refine and expand what’s possible.
Ready to See Xenon Systemise in Action?
Xenon Systemise is now available inside Xenon Connect.
If you’d like to see how it can help your practice systemise compliance work – without turning it into a box-ticking exercise – we’d love to show you.