The Duplicate Supplier Bills bookkeeping data check page identifies bills that have a high probability of being duplicated in error.
For various reasons, but primarily due to human error, bills can be created within Xero multiple times.
As a result, various reports within Xero will be incorrect. It may also result in the business paying suppliers multiple times, unnecessarily reducing your cash flow.
By reviewing the potential duplicate matches that Xenon Connect flags up on this bookkeeping data check page, you are able to deal with potential duplicate bills appropriately.
View Bills in Xero
For each potential duplicated bill match identified, you are able to click the View button after which you will be taken directly to the applicable supplier bill within your Xero account. This will allow you to investigate the item further.
If you determine, after review, that a particular bill has been created in error, it can be quickly removed from Xero by clicking the “Void” button within Xenon Connect.
Please note that bills with payments or credit notes already allocated cannot be voided. In this circumstance you will need to unallocate the payment or credit note from the bill first, before voiding the bill.
If you decide that a particular duplicate bill match is not, in fact, duplicated, then you can click the “Dismiss Match” button to hide the item and prevent that specific combination of bills appearing as a match again.
Show Dismissed Matches
You can recheck potential duplicate bill matches that you have previously dismissed in Xenon Connect by enabling the “Show Dismissed Matches” toggle.
Bulk Process Options
The following bulk actions can be taken by using the check boxes and Bulk Process Options drop down menu:
Within the Duplicate Supplier Bills section of the Settings page in Xenon Connect, the following preferences can be adjusted:
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